An online employee directory is a centralized database or application that stores information about an organization's employees.
Key features
Employee directory normally includes:
- Employee profiles: Basic information such as name, job title, department, contact details, and photo.
- Organizational structure: A visual representation of the company's hierarchy and reporting relationships.
- Contact information: Contact details for all employees, including email addresses, phone numbers, and physical addresses.
- Search functionality: Allows users to search for employees based on various criteria, such as name, department, or job title.
- Directory synchronization: Automatically updates employee information from other HR systems, such as HRIS or payroll.
Key benefits
Employee directories are valuable tools for:
- Improving communication: Making it easier for employees to find and contact each other.
- Facilitating collaboration: Helping employees connect with colleagues in different departments or locations.
- Enhancing productivity: Streamlining internal processes and reducing the time spent searching for employee information.
- Promoting a sense of community: Creating a central hub for employees to learn about each other and connect.
There are many different types of employee directories, from simple paper-based directories to sophisticated digital platforms. The best type of directory for an organization will depend on its size, structure, and specific needs.
Setting up AppAlloy online employee directory
An online employee directory normally includes two categories:
- Departments
- Employee list
The main function is to add a new staff to the list, or edit the existing employee, with relation to connect employees from multiple departments together.