Timesheet application

What is a timesheet application?

A timesheet application, can also be referred to as a time tracking app or online timesheet, is a software application which helps HR managers to track the amount of employee times spent on tasks, projects, or clients.

12 benefits of having an online timesheet application

Streamline workdays with an online timesheet app! Save valuable time logging hours and simplify payroll and other processes for all employees, managers and HRs, with few other benefits as below:

For employees

1. View and manage personal information online
2. Submit their clock-in and clock-out hours
3. Submit leave and breaks at ease
4. Submit feedback or pop-up matters happened during their shifts

For managers

1. Real time notification via mobile phone for managers to manage employee times
2. Accurate timestamp for payroll 
3. View employee real-time attendance
4. Manage employee shifts from mobile phone

For HRs

1. Centralize employee attendance from different projects and teams
2. Sync timesheet app with payrolls Google Sheet, also for billings and invoices (pay by hours)
3. PTO management for HR at ease
4. Easy to onboard new employee

How the timesheet application works

1. Grab real-time flexible data, aka the employee hours real-time, flexibly in any type of workload, for example: office hours, shifts, projects, tasks… For employees, clock in and out at the start and end of shift to record hours for payroll.
2. Streamline data for project and client management, as the online timesheet app provides ready data for later investigation on costs or effectiveness…
3. Provide reports and analytics by different types of charts, to view time spent on various tasks, projects, or clients for different purposes: payroll processing, task management, and identifying areas for project improvement.
4. Integrating with others is one of the important features any timesheet application should have, to make sure that the data flow is transparent and accurate, to enable streamlined workflow and data sharing between different internal applications.

Setting up a timesheet application

Empower team with no-code development! The timesheet app now can be set up by non-tech managers, freeing up IT resources and giving departments more flexibility to tailor the app to specific workflow needs.

Check out the recommended timesheet application fields as below

Online timesheet application columns

Timesheet application for employees

The form view for employees should include

• Categorized by projects, tasks or timeframe
• Employee information: Name, departments, role
• Timestamp: working Date, Working hour (for clock-in and clock-out purposes)
• Stand-out requests (If have)
• Line manager name
• Task brief description

Managers should be able to receive a notification via their mobile once the staff submitted their form.

Timesheet management application for managers

The record view for employers/ managers to view their employee personal profile should include:

• Categorized by projects, tasks or timeframe
• Employee information: Name, departments, role
• Check-in/ check-out hours
• The record view should also include a clear "Approve" or "Disapprove" checkbox for manager review if needed, streamlining the process and saving time.

Or, grab one for free with AppAlloy online timesheet application, for both employees and managers

About AppAlloy timesheet

To create AppAlloy timesheet:

• Grab a ready-made AppAlloy online timesheet template for free, we don’t charge any fee for your first app
• Or, create your own timesheet application

Kindly note that, even with the AppAlloy template, you still can tweak the timesheet form anytime needed!

After publishing your timesheet app, simply send the form link to employees and record view link to managers, as you still can track their live activities via desktop! 

Or, learn to create an online timesheet application, based on your existing Google Sheet with AppAlloy!

Tips: Both employees and managers can use AppAlloy timesheet to add, edit or view request on mobile as a progressive web app (PWA), which’s benefiting and more convenient!